Privacy Policy
How we protect the personal data of candidates, partners and website visitors
Your professional story deserves respect. At Eurocruitment, we collect only the data we need, use it for clear purposes and share it only where necessary for a genuine employment opportunity.
1. Who we are
The data controller is EUROCRUITMENT SINGLE-MEMBER P.C. (EUROCRUITMENT ΜΟΝΟΠΡΟΣΩΠΗ Ι.Κ.Ε.) (“Eurocruitment”, “we”, “us”), a recruitment and staffing services company.
- Registered office: 34 Ethnikis Amynis Street, 54621 Thessaloniki, Greece
- General Commercial Registry (G.E.MI.) number: 176880006000
- Privacy contact email: work@eurocruitment.com
- Website: www.eurocruitment.com
This Policy applies to candidates, website visitors, people who contact us, and representatives of clients, employers and partner organisations.
2. Legal framework and principles
We process personal data in accordance with the General Data Protection Regulation (Regulation (EU) 2016/679 – GDPR), Greek Law 4624/2019 and applicable Greek and European legislation. We follow the principles of lawfulness, transparency, data minimisation, accuracy, limited retention and security.
3. Personal data we collect
3.1 Candidates
- Name, contact details and country or place of residence.
- CV, photograph where included in the CV, employment history, education, skills and language abilities.
- Professional licences, driving licences, certificates, right-to-work information and availability.
- Preferences concerning role, country, working hours or work location and information relevant to mobility.
- Interview notes, suitability assessment, communication history and recruitment-stage information.
- References or professional referee details where necessary and lawful to verify.
- Identity documents or other supporting documents only at a later stage where genuinely necessary for the role or required by law.
3.2 Website visitors and people who contact us
- Name, email address, telephone number and the content of messages submitted through our contact form.
- IP address, device and browser information, pages visited, traffic source and website actions, depending on your cookie choices.
- Technical logs required for website security and operation.
3.3 Clients, employers and partners
- Professional contact details, company, position and responsibilities.
- Information about vacancies, staffing requirements, business correspondence and the working relationship.
- Information required for contracts, invoicing, accounting and regulatory compliance.
3.4 Special categories of data
As a rule, we do not request health data, biometric data, information about religion, political opinions, sexual orientation or other sensitive data. Please do not include such information in your CV unless it is strictly necessary. Where such processing is exceptionally required, it will only take place under an appropriate legal basis and with additional safeguards.
4. Where we obtain data
- Directly from you through a vacancy application, contact form, email, telephone call, interview or career event.
- From professional platforms and job boards, such as LinkedIn, where your professional profile is available for recruitment purposes.
- From partner recruitment agencies, employers, referrals or other lawful professional sources.
- Automatically from the website through cookies and similar technologies, according to your choices.
Where we did not obtain your data directly from you, we will provide the required information at our first meaningful communication or within the period required by law, unless a lawful exception applies.
5. Why we use data and our legal bases
| Purpose | Legal basis |
|---|---|
| Managing an application for a specific role and communicating with you | Steps taken at your request before entering into a contract (Article 6(1)(b) GDPR). |
| Assessing qualifications, interviewing and matching you to the role | Pre-contractual steps and legitimate interests in providing effective recruitment services (Articles 6(1)(b) and 6(1)(f)). |
| Presenting a suitable profile to an employer or partner agency | Pre-contractual steps and legitimate interests. Where required by the type of data or process, we request consent. |
| Considering you for other suitable roles and retaining your profile for up to 12 months | The legitimate interests of Eurocruitment and candidates in relevant employment opportunities, subject to your right to object. |
| Retention beyond 12 months | Only after a new affirmative choice or consent from you. |
| Responding to contact-form enquiries | Pre-contractual steps or our legitimate interest in managing communications. |
| Record-keeping, fraud or misuse prevention, security and legal claims | Legitimate interests and, where applicable, compliance with a legal obligation. |
| Analytics, advertising measurement and optional technologies | Consent through the cookie banner where required. |
Where processing is based on legitimate interests, we assess that the interest is genuine and necessary and is not overridden by your rights and freedoms. You may object to such processing by contacting us.
6. Applications and sharing with employers or agencies
Where your profile appears suitable for a role, we may share the minimum necessary information with a prospective employer or partner recruitment/employment agency in Greece, the Netherlands or another country within the European Economic Area. We share data only for a genuine or suitable employment opportunity and not for unrelated purposes.
Employers and partner agencies that independently determine how they assess an application may act as separate data controllers and apply their own privacy policies. We do not sell personal data.
7. How long we retain data
- Candidate data is retained for up to twelve (12) months from the last meaningful communication or profile update.
- During the final month of this period, our ATS may send you a message asking you to confirm whether you would like us to retain your profile for a new period.
- If you do not provide affirmative confirmation for an extension, the data will be securely deleted or anonymised after the period expires, unless limited further retention is necessary for a legal obligation or the establishment, exercise or defence of legal claims.
- Client, partner and communication data is kept for as long as necessary for the relationship and applicable accounting, tax or evidential obligations.
- Cookie data is retained for the period shown in Cookie Settings.
8. Who may receive the data
- Authorised Eurocruitment team members.
- Prospective employers and partner recruitment or employment agencies.
- Carerix, as our Applicant Tracking System (ATS), and other providers supporting recruitment processes.
- Bovli Solutions B.V., for technical support, corporate email, hosting and operation of the cookie banner.
- Website analytics, advertising and technology providers, such as Google and Meta, only in accordance with consent settings and applicable agreements.
- Legal, accounting and other professional advisers under confidentiality obligations.
- Public, judicial or supervisory authorities where disclosure is required by law.
Providers acting on our behalf are contractually required to process data only under our instructions, apply appropriate security measures and not use the data for their own incompatible purposes.
9. Transfers outside the European Economic Area
Our main activities concern Greece and the Netherlands. Some international technology providers may process data or permit access from outside the European Economic Area. Where this occurs, we use appropriate safeguards required by law, such as an adequacy decision, Standard Contractual Clauses and, where necessary, supplementary technical or organisational measures.
10. Cookies and website technologies
The website uses strictly necessary cookies and, only according to your choices, analytics, advertising and external-content cookies or technologies. Services may include Google Tag Manager, Google Analytics 4, Google Ads, Meta Pixel, Google Maps and reCAPTCHA.
Optional cookies should not be activated before your consent. You can accept, reject or customise your choices through the cookie banner and change them later through Cookie Settings. Further information is provided in our separate Cookie Policy.
11. Automated decision-making
We do not make decisions about candidates solely through automated means or artificial intelligence where those decisions produce legal effects or similarly significantly affect you. The ATS may support information organisation and matching, but meaningful assessment and decisions involve human participation.
12. Data security
We apply technical and organisational measures appropriate to the risk, including access restrictions, user-permission management, secure systems, backups, contractual confidentiality obligations and incident-response procedures. No system is completely secure, but we review our safeguards and limit access to people who need the data for their work.
13. Your rights
Subject to the conditions of the GDPR, you may request:
- Access to the personal data we hold about you.
- Correction of inaccurate or incomplete data.
- Erasure of your data.
- Restriction of processing.
- Objection to processing based on legitimate interests.
- Data portability where applicable.
- Withdrawal of consent at any time, without affecting the lawfulness of processing carried out before withdrawal.
To exercise a right, email work@eurocruitment.com. We may request reasonable proof of identity. We will respond within the statutory period, normally one month, unless an extension is permitted because of the complexity or number of requests.
14. Right to lodge a complaint
If you believe that our processing infringes data-protection law, you may lodge a complaint with the Hellenic Data Protection Authority, 1–3 Kifisias Avenue, 115 23 Athens, Greece, or through www.dpa.gr. We encourage you to contact us first so that we can try to resolve the matter promptly.
15. Changes to this Policy
We may update this Policy when our services, tools or legal requirements change. The latest version will be published on the website with a revised update date. We may provide additional notice for material changes.
16. Contact
For questions, requests or concerns about your personal data:
EUROCRUITMENT SINGLE-MEMBER P.C.34 Ethnikis Amynis Street, 54621 Thessaloniki, Greece
Email: work@eurocruitment.com
Website: www.eurocruitment.com